What needs to be completed before Providers can perform work on University Property during the COVID-19 pandemic?

Providers, vendors and suppliers (each a “Provider” and collectively, “Providers”) must complete the Provider Covenant to Comply with COVID-19 Policies and Procedures, acknowledging and agreeing to comply with all applicable University of Pittsburgh (“University”) guidelines  related to COVID-19 when performing work on property owned, operated or controlled by the University (collectively, the “University Property”). These guidelines are outlined below.

With what guidelines related to COVID-19 are Providers required to comply when performing work on University Property?

In response to the COVID-19 pandemic, the University has modified its normal operating procedures to protect the health and safety of the University community. All Provider personnel including Provider’s employees, agents, representatives, and subcontracted suppliers (collectively, “Personnel”) visiting any University Property are requested to comply with the following requirements,  when entering, present on, or performing services on any University Property:

  1. Compliance with Federal Guidelines Concerning Continued Operations on University Property. The University requires Provider, to comply with applicable guidance set forth by the U.S. Centers for Disease Control and Prevention (“CDC”) for COVID-19 mitigation, including but not limited to social distancing, self-monitoring for symptoms of COVID-19, hygiene practices, provision of face coverings for all Personnel on University Property, and education of all Personnel regarding COVID-19 mitigation measures. Current CDC guidance includes, but is not limited to:
  • Maintaining a social distance of at least six feet between individuals.
  • Washing hands with soap and water for at least 20 seconds or using hand sanitizer with at least 60% alcohol if soap and water are not available.
  • Cleaning and disinfecting frequently touched objects and surfaces owned by the Provider such as workstations, keyboards, telephones, tools, and instruments.
  • Avoiding use of other persons’ phones, tools, or other equipment.
  • Ensuring persons who are sick stay home and do not visit University Property.

Current PA guidance recommends that all individuals wear a face covering in public. The University currently expects all Providers, and any other people on University Property, to wear a face covering. Self-supplied face coverings are encouraged and preferred.

Provider is responsible for Personnel’s compliance with CDC guidelines. Provider shall ensure current compliance with CDC guidelines and maintain compliance if such guidelines are updated.

  1. Notification to University in the Event of Positive COVID-19 Case. In the event that any  Personnel is or has been present or performing services on University Property tests positive for COVID-19 or has been in close contact with someone who tests positive for COVID-19, then Provider shall: (a) immediately notify the University officials listed below; (b) take immediate action to quarantine such person and any other Personnel who may have come in contact with the person testing positive for COVID-19; (c) and assist the University in identifying any other persons on University Property who may have come in contact with such person. University will clean and disinfect all areas any infected person may have contacted on University Property. Any cleaning or sanitation costs resulting from a positive COVID-19 test of Personnel may be the responsibility of Provider.
  • University of Pittsburgh Department of Environmental Health & Safety at 412-624-9505.
  • If this situation arises in the context of a construction contract, the Provider shall also notify the appropriate project manager.
  1. Compliance with Further Guidelines. Due to the changing nature of the COVID-19 pandemic, Provider will continue to monitor and comply with: (a) future CDC guidance and any other federal, state, and local laws, rules, regulations, and guidance; (b) the University’s operating procedures; and (c) directives or requirements of the University relating to the protection, health, and safety of the University community.

How does one assess symptoms of COVID-19?

The greatest risk for exposure to COVID-19 is from close contact with other individuals. Symptoms of COVID-19 may include mild to moderate respiratory illness, fever, cough, and shortness of breath. Personnel with any symptoms for COVID-19 are urged to stay off of University Property until medically cleared by their physician.

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